Mitchell Music Boosters/Student Accounts Information
For questions relating to your balance of your student accounts, please email Traci Patrick at trpatric@dwu.edu
Policy For Music Student Account Spending
All funds are to be used for music related expenses according to the policies set forth below. No funds may be disbursed from a student music account if the account balance is zero or if earned funds have not yet been allocated to the student’s account. Accounts which hold a balance may be accessed/disbursed according to the following policies:
1) Trips: All requests for disbursements must be made no later than 3 business days prior to the scheduled trip.
a) Weekend competition trips
A maximum of $30 per day may be requested for meals.
b) Travel Trips (any trip requiring more than 2 overnights)
Per day amounts will be established by the director in advance.
2) Instrument Repairs/Purchases:
Any expenditure over $100.00 for instrument related repairs or purchases shall require a receipt to verify the expense. All purchases need to be made by the Music Booster organization and shipped to the school and delivered to the student, unless prior arrangements are made. All purchases need to be preapproved.
3) Music Camps:
Disbursements can be made for the cost of any music camp and all payments will be made directly to the camp.
4) Dry-cleaning/Accessories:
Any items listed on the band accessory checklist will be an acceptable reimbursement amount. Any show choir suggested or recommended accessories which are not paid for directly by the music boosters may be reimbursed upon request, including reasonable dry cleaning costs.
5) Undisbursed Account Balances:
Any graduating senior (or person who leaves the music program for any other reason) who has not utilized the entire account, shall not be permitted to transfer the account to any other person other than a sibling involved in the music program at MHS (or who will be entering the music program the immediate following year). All other account balances will be absorbed into the general music booster fund.
Any requests for disbursements that are not addressed by this policy should be presented to the director who will arrange for the music booster fund policy board.
Last Amended 9/15/2012
Policy For Music Student Account Spending
All funds are to be used for music related expenses according to the policies set forth below. No funds may be disbursed from a student music account if the account balance is zero or if earned funds have not yet been allocated to the student’s account. Accounts which hold a balance may be accessed/disbursed according to the following policies:
1) Trips: All requests for disbursements must be made no later than 3 business days prior to the scheduled trip.
a) Weekend competition trips
A maximum of $30 per day may be requested for meals.
b) Travel Trips (any trip requiring more than 2 overnights)
Per day amounts will be established by the director in advance.
2) Instrument Repairs/Purchases:
Any expenditure over $100.00 for instrument related repairs or purchases shall require a receipt to verify the expense. All purchases need to be made by the Music Booster organization and shipped to the school and delivered to the student, unless prior arrangements are made. All purchases need to be preapproved.
3) Music Camps:
Disbursements can be made for the cost of any music camp and all payments will be made directly to the camp.
4) Dry-cleaning/Accessories:
Any items listed on the band accessory checklist will be an acceptable reimbursement amount. Any show choir suggested or recommended accessories which are not paid for directly by the music boosters may be reimbursed upon request, including reasonable dry cleaning costs.
5) Undisbursed Account Balances:
Any graduating senior (or person who leaves the music program for any other reason) who has not utilized the entire account, shall not be permitted to transfer the account to any other person other than a sibling involved in the music program at MHS (or who will be entering the music program the immediate following year). All other account balances will be absorbed into the general music booster fund.
Any requests for disbursements that are not addressed by this policy should be presented to the director who will arrange for the music booster fund policy board.
Last Amended 9/15/2012
